Efficient management, personalized care
The scheduling app for physical therapy centers
Calendace automates your appointments, organizes your schedule, and enhances every patient’s experience effortlessly.
Designed for physical therapists
Practical solutions for your everyday workflow
Manage bookings, schedules and reminders automatically so you can focus on what matters: professional patient care.
Hassle-free online bookings
Let your patients book via their mobile, avoiding unnecessary calls and saving reception time.
Automatic reminders
Send confirmations, rescheduling notices and reminders via WhatsApp, SMS, and email. Improve punctuality and reduce cancellations.
Boost your online visibility
After every consultation, invite your patients to leave reviews on Google to attract new clients.
Custom website for your center
Create your online space to showcase services and receive 24/7 bookings without interruptions.
More efficiency, better care
Calendace automates your schedule while you care for your patients
An organized practice, satisfied patients
Calendace takes care of your schedule so you can focus on delivering personalized, effective treatment.Attend without interruptions
Forget the stress of managing appointments while working. Your schedule organizes itself, so you can fully focus on your practice.
Reduce no-shows
Automatic reminders prevent forgetfulness and maximize your time.
Build patient loyalty
Provide a seamless experience from booking to treatment. Make them return and refer you.
App for your patients
Patients who cancel in time, not patients who never show
Their sessions, on their phone, with your name
Free reminders
App alerts don't use credits. Save SMS and WhatsApp for those who haven't installed it.
Cancels in advance
From the alert itself, within the window you set. You know immediately and the slot is free again.
No passwords
They sign in with their phone and email, or straight from the link in the alert. Nothing to remember.
Get started with Calendace in just 3 steps
Step 1: Sign up for free
Access the free plan and try all the tools designed for your center.
Step 2: Set up your practice
Add your services, pricing, and schedules. Everything is ready for receiving bookings.
Step 3: Start managing your appointments
Your patients book online, and you just attend to them. Everything else is automated.
Optimize your time!
Avoid gaps in your schedule, improve punctuality, and gain more time for each patient.
What our users say
Since I started using Calendace, my schedule is always organized. Patients book easily and arrive on time.
Alex Ramos
Ramos Physiotherapy Center
The app allows me to dedicate more time to each patient. Automatic bookings and reminders that really work.
Laura Méndez
FisioZen Wellness
With Calendace I have reduced cancellations and improved patient care. It’s practical, intuitive, and saves me a lot of time.
Charles Wilson
RehabPlus Madrid
FAQs
Frequently Asked Questions
Everything you need to know about Calendace for physical therapy
What benefits does Calendace offer me?
It organizes your schedule, automates bookings and notifications. You can dedicate more time to each patient without worrying about management.
Do my patients need to download anything?
No, they can book by scanning a QR code or through your website. No app required.
Can I display treatments and pricing?
Yes, you can detail all your services and schedules on your personalized web page.
Will it help attract more patients?
Yes, automatic reviews on Google and the ease of booking improve your online visibility.
Is there a free plan for physical therapy practices?
Yes. The free plan never expires and needs no card, and it includes your booking page, 20 bookings a month, up to 50 patients, one service and one professional. For a practice with several therapists there's the Standard plan, at €12.99 a month (€9.99 paid yearly, VAT not included), and when you sign up you get 30 days of Premium free to try everything. No commission per appointment and no lock-in.
Can each physiotherapist have their own schedule?
Yes. Each therapist has their own hours, time off and the treatments they provide, and patients book with whoever they prefer or with the first one available. In the calendar you see the whole practice or filter by professional, and at the end of a session you add the next one in two taps. Standard includes up to three professionals and Premium as many as you need.
How do I cut no-shows, especially at the first session?
Patients get a confirmation with your practice details and an automatic reminder before the appointment, by email, SMS, WhatsApp or a phone notification, as far ahead as you choose. The reminder carries a link to cancel or reschedule without calling, so anyone who can't make it lets you know in time. And with the waitlist (Standard and Premium plans), Calendace alerts whoever was waiting for that slot, in order.
The numbers are rising… your center could be next
Gain efficiency, reduce cancellations and better organize your sessions
Compare
Calendace versus a booking marketplace
The difference isn’t in the features. It’s in who owns the client.
Commission per new client
With Calendace
None. Flat fee or free plan.
With a marketplace
A cut of the first ticket of every client who arrives through the platform.
Who owns the client
With Calendace
You do. Profile, history and contact details, all exportable.
With a marketplace
The platform does. It rents them to you.
Competition
With Calendace
Your page, your business only.
With a marketplace
Your listing, surrounded by salons bidding for the same client.
Reminders
With Calendace
WhatsApp, SMS and email, in your name.
With a marketplace
Branded by the platform.
Cost as you grow
With Calendace
The same: neither appointments nor your team make the plan cost more.
With a marketplace
It grows with you: more new clients or more employees, the more you pay.
| Compare | With Calendace | With a marketplace |
|---|---|---|
| Commission per new client | None. Flat fee or free plan. | A cut of the first ticket of every client who arrives through the platform. |
| Who owns the client | You do. Profile, history and contact details, all exportable. | The platform does. It rents them to you. |
| Competition | Your page, your business only. | Your listing, surrounded by salons bidding for the same client. |
| Reminders | WhatsApp, SMS and email, in your name. | Branded by the platform. |
| Cost as you grow | The same: neither appointments nor your team make the plan cost more. | It grows with you: more new clients or more employees, the more you pay. |
Guides
Practical guides
Short articles on the questions businesses like yours ask us most.
Physiotherapy: how to reduce no-shows at the first session
The appointment a physiotherapy clinic loses most often is the first one. Which messages to send, what to put in them, when to let the patient cancel on their own and when a phone call is worth it.
Appointment reminder templates for WhatsApp, SMS and email, ready to copy
What a reminder has to carry so it gets read and acted on, when to send it, and three texts ready to copy: one for email, one 160-character SMS and one for WhatsApp.
How to reduce last-minute cancellations with a waitlist
A cancellation at eleven for twelve doesn't get filled by phone. What a well-built waitlist does, which rules it needs and how much money it recovers for a small salon.
To compare before you decide:PricingCalendace vs BooksyCalendace vs TreatwellCalendace vs FreshaCommission calculator
Calendace organizes your practice, you focus on your patients
Simplify day-to-day management and gain more time to enhance the experience of those who trust you.